Gift Policy

Gifts are a welcome means of expanding and enhancing library collections. However, primary consideration for gift acceptance is the value of the donation to the Library collections. The decision to accept a gift is made by the Head of Technical Services, the Serials/Electronic Collections Librarian and/or the Associate Dean, Health Sciences Library/Telemedicine in accordance with the Library’s Collection Development Policy. Loyola University Health System and the Health Sciences Library greatly appreciate the interest and support of all its donors—past, present, and potential.

The following policies apply to the conditions under which gifts are accepted by the Library:

1. The Library will gratefully accept funds for memorials and other gift purchases.
2. Faculty and alumni authors are encouraged to contribute autographed copies of their books which are in the scope of the collection.
3. Potential donors should be requested to provide, in advance, a list of materials being offered so that their value to the collection may be assessed. In cases where the gift involves five or less titles, titles may be checked over the telephone.
4. Gift offers are routed to, and accepted by, the Head of Technical Services or the Serials/Electronic Collections Librarian. A letter of acknowledgment and appreciation will be sent to the donor upon receipt of the gift. If necessary, the University Fund Development Office will also be notified.
5. Due to severe space and staff limitations, the Library cannot accept more general donations of books or serials.
6. Acceptance of gifts are without condition as to their eventual disposition.
7. Gifts must be delivered to the Library as library staff cannot pick up gifts.
8. In accordance with IRS regulations (further clarified by the Association of College and Research Libraries), the Library will not provide donors with appraisals of gift materials. Such appraisal is the responsibility of the donor. If requested, the Head of Technical Services will offer the following assistance:

a. Provide information as to which publishers’ or book dealers’ catalogs quote current prices.
b. Suggest professional appraisers .